Public procurement

What

If you have a company that might offer services to the government, you can participate in the public procurement procedure in which the government hire services or goods of private companies.
Public procurement is the procurement of goods, services or works by the contracting authority, in the manner and under conditions stipulated by the Law on Public Procurement.
Public procurement of low value is the procurement of the same goods, services or works with an estimated value at an annual level, lower than the values ​​determined in the Law regulating the annual budget of the Republic of Serbia (RS).

Who

Your company can participate as long as it fulfills the requirements specified by the government.
The bidder can be domestic or foreign legal or natural person offering to supply goods, provide services or perform work. All procurement activities need to be performed in accordance with the basic principles.
The public procurement officer performs public procurement of low value.

How

Every public procurement procedure is performed in a few steps, as following:

• procurement planning – is the process undertaken in order to plan all activities required for relevant public procurement for certain period of time;
• assessing and classifying contracts – Anticipated value of public procurement needs to be assessed before announcing the procurement procedure. The assessment needs to be reasonable and realistic for predicting the contract as the most efficient, cost-effective and transparent and fair use of public funds and resources;
• determining the procurement procedure – it is performed based on estimated request value or circumstances related to the request;
• preparing tender files – in this phase a tender file for each intended contract or design contest needs to be drafted, using corresponding standard, unless the contract is of minimal value;
• announcing – public announce of tenders;
• opening and evaluating offers – formal assessment of tender liability, assessment of eligibility and qualifications of the bidder and technical bid assessment;
• allocating and contract signing – this phase should result in the ranking of bids. A bidder, who offers the best ranked bid, will be awarded the contract in accordance with criteria for awarding;
• fulfilling contract obligations –starting performing all contract obligations depending on accountability of the conditions of the tender file;

Procedure for public procurement of low value:

• This type of procurement defines the estimated value of goods, services or works, or application of this type of procedure depends on their estimated value;
• The low-value public procurement procedure buyer performs when it is:

1. The estimated value of the public procurement is higher by 20% than the upper limit determined by law;
2. Because of urgency or other justified reasons;
3. The implementation of a low-value public procurement procedure is inadequate for other reasons not including economical;

• The low-value public procurement procedure is initiated by the ordering party by a decision on issuing an order decided by the director;
• This includes:

1. Serial public procurement number;
2. Subject of public procurement;
3. The estimated value of public procurement;
4. Data on financial plan for paying.

When

Every year in the first week of November, Public Procurement Office sends a request to all sectors to submit their procurement needs for the next year. They have 15 days to submit a request.

The order form is issued within eight days from the date of the decision on issuing order book.

Where

Belgrade, Serbia